Element & Performance Criteria Essay

1. What documentation could you expect to receive when you ar asked to constrict a brook? Apart from the written documentation, you might indispensableness to stick additional selective information. What could this be? Why is it grand to line up all this information before you start your visualise? Your reception You could expect to receive a copy of the contract or agreement, the envision brief and barf architectural plans. You exit excessively guide to pick out who your s copeholders atomic number 18 and what outcomes be anticipate, the reporting requirements, inclusions and exclusions, clock clock ageframe for milestones, superior standards and resources in stock(predicate) to you. You train to consider completely what is expected, what time frame and the resources available and en trusted nonhing has been left out as you may non be able to ask for tautologic time or resources erst the pouch has commenced.2. Why is it important to check out the rel ationship of your send to both your organisations objectives and to other shows? What could be the outcomes if you dont check these out? Your resolving power You indispensableness to en convinced(predicate) your project is in line with your comp eithers overall objectives to en sure enough other departments you atomic number 18 doing with throw off ample time to respond to any requests from your police squad and ensure less disruption to conk flow. As you may hold up some part time staff on your group you also need to ensure project work does non take off them away from their daily duties. You need to make sure that anything you fix deeds into the established procedures and give the gate easily be adapted to work true(a) away. Your project wouldnt be successful if you tricknot integrate the end crossway easily into the federation functions. top dog 2 0 equal 0 not Yet suitable division & mental process Criteria1.21. In any project, there ar the direct or for mal stakeholders as advantageously as informal stakeholders. How would you go close to determine these? Why would you need to know who the informal stakeholders atomic number 18? Your Answer You are undertaking a project on behalf of stakeholders so you need to be aware of who they are. You essential remember the project mantra is satisfying the stakeholders. Depending on the project you need to work out if it is world undertaken for a customer, a department, funding body, caution, sponsor or learn personnel to establish their vested bear on and better understand the outcomes needful for them. As you leave need to supply progress reports, you will need to understand who the stakeholder is and what information you tail assembly be disclosed to them. Knowing who your stakeholders are can also work in your favour as you can use their vested interest to gain the as puzzles you need.QUESTION 3 0 Satisfactory 0 Not Yet SatisfactoryElement & Performance Criteria1.3, 1.61. When y ou are asked to take on a project, you need to know the project brief, nevertheless there are many other details you need to name, including items such as legislative requirements, risks, resources and so on. What items should be on your checklist to make sure you are pinch on the project, its parameters and the resources available to you? Your Answer You will need to know the followingLegislative and quality standards government regulations Physical, human and proficient resources available full / part time staff and how much of their time is available to you. Procurement requirements limits of authority for sign off and purchase regulations Risks Physical, financial, proficient a full risk sound judgment should be undertaken earlier to commencement and a comprehensive budget formulateed. Reporting requirements who to report to, what needs to be covered and how often reports are expected. How the project integrates into the companyQUESTION 4 0 Satisfactory 0 Not Yet SatisfactoryElement & Performance Criteria2.1, 2.31. If you are setting up a detailed project plan for your project, why must you also set up a risk management plan? How would you go about making sure your two plans are synchronised? Your Answer Your project plan should work rough any identified risks. You should undertake a risk assessment before beginning the project and identify any acceptable risks, ship canal to avoid or mitigate these risks and if undeniable transfer the risk to a third party. You need to work the results from your risk assessment into your project plan eg outsourcing some of the risk or changing strategies to lessen the risks to the project. 2. As you set up your project plan, one of the key components is your timeline. What factors must you consider when determining the timeline? Your Answer It is best to use a software package for absolute setup.Decide on a schedule that covers from the beginning to the end of the project and list all tasks involved. So rt which tasks can be done in parallel with others and include tasks by outside resources like subcontractors, vendors and other departments. spring out how long each task may take by using past experiences or work out how long it would take you to undertake the task and add 20% for any unseen problems. Be sure to include time for run acrosss, reports and documentation development. Look at the work force available for completing the project and schedule times for part time members who also perform work for other departments. This document needs to be flexible with some slack time built into the schedule at various points.QUESTION 5 0 Satisfactory 0 Not Yet SatisfactoryElement & Performance Criteria2.21.There are many project management tools available to you. Choose fivefrom the following list and answer for the pros and cons of each of the five cost schedule control system little Path MethodGantt and bar chartslife cycle cost outlinelogistics support analysisPERT chartsproject management softwarespreadsheetsWHS management system toolsYour AnswerProject Management SoftwareHelps schedule the projectAssigns tasksFinds the critical pathTracks progress against the time line planCreates you Gnatt charts for you and mechanically updates these charts with adjustments in your planGnatt & Bar ChartsShows scheduling information about a projectShows tasks that are part of the critical pathIdentifies who tasks are delegate to and which tasks are to be completed by people outside of your police squad Shows the current status of tasksSpreadsheetsThese are useful for charts of entropy that need to be createdCharts can be created in word processing documentsPreforms calculations on data inserted into a documentEmbedded formulas allows calculations to be in real time and adjusts to any changes madeLogistics Support abstractShows an analysis of all logistical elements required for each activity Integrates the logistics and supply chain into a circular-knit operationRed ucescostsIncreases responsivenessLife Cycle Cost AnalysisThis is a system of cost evaluationShows costs throughout the expected lifeUsed to make cost determinations between different systems proposed for a particular needQUESTION 6 0 Satisfactory 0 Not Yet SatisfactoryElement & Performance Criteria2.5, 3.1, 3.21. What are the advantages of jawing your police squad members when setting up your project plan? What are the risks if you do not consult them? Your Answer You can use the expertise of your squad to develop a list of tasks, estimate the time needed to undertake these tasks and develop a list of equipment & materials required. As you finalise the project plan travel by with your team members their part in the project and present your plan to them prior to presentation to management. Let them alleviate identify potential problems and suggest any solutions. If your members feel they are part of creating the plan then they will have a greater commitment to completing the pro ject on time and within budget. Involving your staff will get them to buy into the project and will eliminate the idea that it is your plan and giving them an excuse for not meeting timelines or budgets. You want your team to work as a team with enthusiasm to the project for a successful outcome.2.Describe the techniques you could use to make sureat the beginning of your project that team members are clear about their responsibilities as the project progresses that all team members continue to be clear about their responsibilities Your Answer Ensure each team member understands clear the scope of the project and their individual responsibility. If you have involved the team in the readying and setting upof the project plan they will understand the aims of the project and what you require from them and the time constraints in place. To keep them on sess whilst the project progresses, be proactive and display posters reminding them of the project scope and goals, have hebdomadary status meetings and get everyone to give an update, send a weekly project update email or motivational email and conference to your team members to see where they are up to and help them to get around any obstacles they encounter. Follow up with your team and help guide them in the right direction. You need to have your finger on the pulse and know what each member is doing to ensure they stay on track. 3.Some suggested techniques for supporting your project team members areencouragementfeedbacklearning and developmentregular project team meetingssupervision, mentoring and coachingWhat are at least five of the key activities you would consider when undertaking these techniques and supporting your project team members? Explain why you would choose these particular five. What communication skills would each activity require? Your AnswerEncouragement Support your team members and espy them for their contributions to the project. Help them to get the necessary advertance and guidanc e to ensure they can perform their tasks. Listening, empathy, understanding are the communication skills required. Provide feedback to members to show what tasks have been achieved and where the budget and timelines are being achieved or missed. Discussion, reporting and presenting of reports and charts to show achievements Provide learning and development opportunities to team members. Get help and guidance from outside the team to help members to get past any problems or road blocks. Coordination, discussion, problem solving and team work would be required in this instance.Conduct regular team meetings and discuss where each member is up to with their required tasks and reward and recognise high performing team members with simple gifts and acknowledgment. Presentation, coordination and discussion will be required during meetings. Supervise,mentor and coach your team. Your job is to manage the team not do all the work. Your team are the experts in each sphere and you just need to support them and help them to make everything come in concert Mentoring, watching, looking and talking would be required when mentoring your team.QUESTION 7 0 Satisfactory 0 Not Yet SatisfactoryElement & Performance Criteria1.5, 3.41. Projects often start to run over budget, milestones slip, resources dont pass along you on schedule or a key person gets ill. What do you need to have in place to manage these problems? Who might you consult when you hit a problem that you are having difficulty resolving? Your Answer You need to have identified the potential risks at the project planning stage and factored in some time to deal with these obstacles. You need to deal with each target that is not achieved and establish a plan that can be implemented to get the project back on track. Resources need to be looked at that can be added to the project team or new shipway to undertake work need to be musical theme of.To think outside the box is necessary to establish better ways to achieve o utcomes as the traditional company way may be to time consuming when working on a project. The usual company way could be used when full production is undertaken but isnt necessary during a project. You can approach the stakeholders when you are hit with a problem you cant easily resolve. They have a vested interest in the outcome and may be able to assist with extra resources or ideas on where items can be procured or sub-contractors that could be engaged.QUESTION 8 0 Satisfactory 0 Not Yet SatisfactoryElement & Performance Criteria5.11. It is the nature of most projects that there will be mistakes, problems with resources or people, changes in both the internal or externalenvironments, or even changes in the project scope or brief. Understanding how these happened and how they were managed can become learning experiences, but if they are not documented in some way, they become lost. How could you go about making sure the lessons learnt are not lost? Your Accurate notes and documen tation will ensure lessons learnt are not lost and can be used by futurity project teams who can learn from your successes and mistakes.Identifying problems encountered and the process used to find a solution and accurate documentation of the solution and the techniques or methods tried is important to have for the company to use in future work or trials. Accurately record what problems occurred, its effects, what you did to rectify the problem and the impact of the changes you made. This will help in the future to improve processes or procedures of the company and may assist future project managers when faced with obstacles.